The package integrates seamlessly with the axis diplomat Accounts package for the creation of invoices, for both on-going hires and off-hires. The strong, highly-functional stock ledger that is an integral part of the Accounts package provides good stock control facilities for those companies that routinely sell as well as hire.
Hire Management and Invoicing
At the core of axis diplomat for hire is a register of items available for hire, which can include both capital and expendable items. A capital item is held individually, such as a specific compressor, excavator or generator. The system provides on-going revenue, utilisation and profitability analysis on these individual items. Expendable items, on the other hand, are held in quantity, such as scaffold poles, where the performance of an individual item is largely irrelevant and these items may be sold or hired with equal ease.
A simple Advice Note Entry function provides a single data entry point for the Hire Desk, and allows both items being sold and items being hired to be entered onto a single document.
On-going hires may be invoiced on a regular basis, normally monthly but at whatever frequency is required and a final invoice is generated once the hired items have been off-hired.