axis payroll User Guide Supplement March 2023

5. Year End Procedures

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Run the following reports for each payroll frequency: 

• Print Pay Component Year End Totals
• N.I.C Year to Date Report
• P.A.Y.E Tax Year to Date Report
• Year End Employee Absence Report
• Year End Payment Summary Report

A P60 must be generated and delivered to each employee still employed on 5th April.

As HMRC have now withdrawn the bulk stationery for P60's and P45's, the P60 will need to be printed to PDF from your axis diplomat payroll system and then printed from the pdf viewer. 

The documents are printed in surname order.

Please read the associated help documentation for further details.

For those axis payroll systems with a paperless payroll interface, Create P60 Attachments should be used in preference to the P60 Print function and the attachments should then be uploaded using Deliver P60 Attachments (see section below).

The Create P60 Attachments function is available to axis payroll 2020 and axis payroll 2022 users or if the People HR Interface or eDoc Deposit Interface features are set and will create a password protected pdf version of the P60 as an attachment on the employee record.

If a supported interface is being used to deliver payroll documents, this function should be used in preference to the P60 Print function. Documents are then delivered to the inteface using Deliver P60 Attachments.

You must ensure that you have successfully submitted an RTI Employer Payment Submission file if this is your only payroll frequency and payroll data set for the employer PAYE reference or is the payroll frequency/payroll data set from which you have chosen to submit combined figures before proceeding to use the Year End Processing function. You will need to submit a final year end EPS even if you have no statutory payments to recover in order to advise HMRC that you are making the final submission for the year.

Please note: HMRC accept the 'final submission for the year flag' in either the last submitted FPS file for the year or in the final EPS file. axis payroll only supports submission of this flag in the EPS and the file is automatically flagged in the background as the final submission for the year. Refer to http://www.gov.uk/payroll-annual-reporting/send-your-final-payroll-report for further information.

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