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Recent Software Developments

Listed below are a number of the key enhancements that have been added to axis diplomat and axis payroll.

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Kernel (Core) Software

ODBC Interface now supports SFTP

Available to Software Assurance customers with axis diplomat 2018

Release Date: 06/05/2020

The ability to have User SQL Scripts that create custom tables that are automatically uploaded as CSV files to an FTP server has been extended to support SFTP.

SFTP is a secure file transfer protocol that uses SSH encryption to ensure that data is protected in transit. In this respect, this is similar to using https instead of http to access a website.

An additional tick box in the User SQL Script's Properties dialog specifies that the connection should use SFTP instead of FTP.

Please note that the server that you are uploading to must also support SFTP connections.

Schedule Software Updates from Fat Clients

Available to all customers with axis diplomat 2016 or above

Release Date: 29/04/2020

The easiest way to update your axis diplomat or axis payroll software is to schedule an overnight update. Traditionally, this has required an administrator to schedule this from the server or from a Remote Desktop (RDP) connection to the server. This facility has now been extended to allow use from fat clients (PCs not running an RDP client) which will greatly improve the convenience for those running systems based on this architecture.

An administrator can schedule an overnight software update by selecting Software Update from the Help menu of the scheduler:

Nominal Ledger & General Accounts

Nominal GRNI Monitor

Available to Software Assurance customers with axis diplomat 2018 and the Integrated Stock Ledger module

Release Date: 01/05/2020

A new monitor tab has been made available for those using the Integrated Stock Ledger called "Nominal GRNI".

This tab is designed to assist with the calculations for a Nominal Ledger acrrual for Goods Received Not Invoiced. It reports the value of differences between the quantities of a stock item received from a supplier and the quantity invoiced as at a period end.

The difference between the Purchase GRNI monitor and the Nominal GNRI monitor is that the Purchase GRNI analyses the balance of the quantities only, whereas the Nominal GRNI analyses the transaction values.

A variety of filter options exist, allowing the creation of a custom monitor with a number of separate tabs, such as one showing under-invoiced receipts and one showing those that been over-invoiced.

Period End Audit Trail

Available to Software Assurance customers with axis diplomat 2018

Release Date: 20/04/2020

A new Audit Trail tab has been added to the Period End Status Enquiry function.

This shows the date, time and User ID for each period end, for each ledger, that has been run on the system.

Sales Ledger, CRM & Sales Order Processing

Suppress Write Off Amount in Custom Receipts Function

Available to all customers with axis diplomat 2016 or above

Release Date: 11/05/2020

A new Security Permission has been added to allow you to prevent specific users, groups or all users (except administrators) from supplying a write-off amount when entering a customer's payment receipt.

With this option, you can now decide who has the authority to write off discrepancies between the outstanding value of invoices being paid and the amount received.

Those who do not have permission to write off discrepancies will simply see the relevant field greyed out in the Customer Receipts function.

Foreign Currency Enhancements for Commission List Report

Available to all customers with axis diplomat 2016 or above and the Multi Currency Sales Ledgers module

Release Date: 04/05/2020

A number of enhancements have been added to the Commission List by Order Source report to benefit those with foreign currency sales.

A Sales Ledger selector has been added (previously, the report assumed the currently selected default ledger) and this also includes an "All Ledgers" option to report across all currencies at once.

In addition, figures may be reported in the original currency or in Sterling, using either the original exchange rate or a specific exchange rate (which may be either the current exchange rate set in the system or a manually entered override).

Delivery Address Type added to Sales Order Monitor

Available to all customers with axis diplomat 2016 or above

Release Date: 15/04/2020

Monitor tabs that show delivery address information (the Delivery Addresses and Sales Orders tabs of Sales Order Monitor or custom monitor tabs of those types) can now include an additional column showing the address type (business or residential).

Purchase Ledger & Purchase Order Processing

Document Notes added to Purchase Delivery Advice

Available to Software Assurance customers with axis diplomat 2018 and the Purchase Delivery Advice module

Release Date: 22/05/2020

A Document Notes tab has been added to Purchase Delivery Advice maintenance functions (both when adding a new Purchase Delivery Advice or using Edit mode from Purchase Delivery Advice Enquiry).

This plain text area allows you to record any additional information that may be relevant to the expected delivery, such as arrangements with haulage and freight forwarding companies.

For more information:

https://www.axisfirst.co.uk/software/axisdiplomat/modules/Purchase-Delivery-Advice/16705

Approval Status now shown in Purchase Invoice Enquiry

Available to Software Assurance customers with axis diplomat 2018

Release Date: 13/05/2020

The General Details tab of Purchase Invoice Enquiry now includes an additional field, showing the approval status of the invoice.

Update Payment Due Date on all Supplier Transactions

Available to Software Assurance customers with axis diplomat 2018

Release Date: 08/04/2020

The Purchase Ledger function Amend Purchase Invoice/Credit Note Status has been updated to include an additional option, "Update due date".

This allows you to update all outstanding transactions with a new due date, based on the current Credit terms from the Supplier account.

This is ideal for use where new payment terms are agreed with a supplier and these are to be applied retrospectively to outstanding transactions - for example, when a supplier changes payment terms from 30 days to 60 days.

Stock Ledger, Bill of Materials & MRP

Country of Origin in Stock Monitor

Available to all customers with axis diplomat 2016 or above

Release Date: 19/05/2020

Stock Items type Monitor tabs now show an additional column for the Country of Origin:

New Stock Valuation By Location KPI added to Business Intelligence

Available to all customers with axis diplomat 2018

Release Date: 17/04/2020

A new KPI has been added to those KPIs available as standard, for Stock Valuation by Location using Actual Cost.

This allows you to define targets for the optimal stock holding for a specific location (or range of locations) and to add elements to Business Intelligence Dashboards to show the current position.

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