How is axisfirst responding to COVID-19? Click for More Information. Last Updated 08/01/2021 12:39 »

Purchase Delivery Advice

 View PDF

The document below is not the latest version. To see the latest version, please click here.

Record your supplier's Advance Shipment Notifications within axis diplomat and make the information available to staff to aid planning, provide more accurate information to customers and make the receipt of large shipments more efficient, especially when dealing with deliveries which may be a consolidation of a number of your purchase orders.

Key Features

The Purchase Delivery Advice module was developed with those with overseas suppliers in mind (in particular for shipments where you know many weeks in advance when deliveries are arriving and items from a number of orders will be collected together to fill a shipping container). It can also be equally useful to anyone operating with a relatively long lead-time from their suppliers.

When you receive a Delivery Advice from your supplier, you enter the details of the advice into the system, including the Supplier's delivery reference, the anticipated arrival date (and whether or not that has been confirmed) as well as which items from which purchase orders are on that delivery.

When the delivery is received, you can then use an alternate Goods Received process to receive the goods against that Delivery Advice rather than against the individual purchase orders. In the case of a large shipping container, for example, containing shipments, or part shipments, from many different purchase orders, this significantly simplifies the goods receipt process. For users of the Hand-Held Stock Control module, this process is fully supported by the hand-held devices.

Benefits

With the Purchase Delivery Advice module, warehouse management, purchasing and sales staff can see a more accurate state of your current purchase orders. This allows better planning for receiving expected deliveries and also being able to provide more accurate guidance to customers as to when stock is expected to become available.

With those dealing with large shipments, in particular those arriving by container, unpacking and checking a delivery can be a time-consuming operation, especially when the delivery consists of parts of many purchase orders. If the information as to what is expected in the delivery is already within the system, it is much easier to cross-check the delivery with that than against a list of all your orders for that supplier.

 

Software Operation

Enter / Amend Delivery Advice - this function allows you to record the expected receipt date, for items possibly collected together from a number of different purchase orders, under a single supplier's delivery reference.

These items then appear as Advised (or Some Advised in the case where only some of the outstanding items on a purchase order have been advised) on the Purchase Order Monitor.

Where a partial delivery of a single purchase order line is being made, the system automatically splits the line so that operators can see how many have and have not be advised of delivery.

 

 View PDF

Call Back
This site uses cookies. By continuing to access this site you are accepting the use of cookies by this site.
Read more about cookies...
OK

Cookies are small text files stored on your device when you access most websites on the internet.

This Website uses cookies in order to make the Website easier to use, to support the provision of information and functionality to you, as well as to provide us with information about how the Website is used so that we can make sure it is as up to date, relevant and error free as far as we can. Further information about the types of cookies that are used on this Website is set out in the box below.

By using this Website you agree to our use of cookies. You can choose to restrict or block cookies set on the Website through your browser settings at any time. For more information about how to do this, and about cookies in general, you can visit www.allaboutcookies.org. Please note that certain cookies may be set as soon as you visit the Website, but you can remove them using your browser settings.

However, please be aware that restricting or blocking cookies set on the Website may impact the functionality or performance of the Website, or prevent you from using certain services provided through the Website. It will also affect our ability to update the Website to cater for user preferences and improve performance.

We don’t sell the information collected by cookies, nor do we disclose the information to third parties, except where required by law (for example to law enforcement agencies).

We may sometimes embed content from 3rd party websites such as YouTube. As a result, when you visit a page containing such content, you may be presented with cookies from these websites. We do not control the dissemination of these cookies and you should check the relevant third party's website for more information.

Cookies We Use

Cookie Description
CookieConfirm The presence of this cookie is used to remember the fact that you have confirmed that you are happy to accept cookies
ASPSESSIONIDxxxxxxxx This is a Session Cookie (session cookies are temporary and are erased when you close your browser). It identifies you from one page to the next and is used, for example, to keep track of your logged-in status.
UserID, account, password These cookies are used to remember your login credentials for when you next visit our website. They are only created if you choose the “Remember Me” option on the login page.
_utma, _utmb, _utmc, _utmz These are cookies created by Google Analytics and are used to provide us information on which web pages are the most popular, and the most popular search terms used by visitors arriving at our site.