axis diplomat Payroll User Guide Supplement March 2012 |
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4. Year End Procedures |
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The AXIS ‘Payroll Year End’ menu can be followed from top to bottom. Please ensure that a FULL SECURITY BACKUP is taken of the payroll data BEFORE installing the axis diplomat Payroll Legislation Update and running the last function ‘Year End Processing’. Before producing your year end reports and documentation you are advised to review your employee records to ensure they all include the correct National Insurance Number and Date of birth. The ‘Print Employee Details’ function – located on the Employee Record Maintenance menu – will produce a list report of all your employees including their NI number and Date of birth. Every P14 submitted must include the correct National Insurance number. Your return will be rejected if the P14’s show temporary numbers (‘TN’ plus date of birth and gender). You must change any temporary National Insurance numbers to the correct number before you complete your Return. If you cannot trace the correct number before completing the Return, leave the National Insurance number blank but ensure the date of birth and gender are set correctly. Use ‘010101’ if you cannot get the correct date of birth. |
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4.1 Reports to Run |
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4.1.1 Print Pay Component Year End Totals |
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4.1.2 N.I.C. Year to Date Report |
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4.1.3 P.A.Y.E. Tax Year to Date Report |
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4.1.4 Year End Employee Absence Report |
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4.1.5 P35 Details Report |
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4.2 P60 Print |
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A P60 must be printed and given to each employee still employed on 5th April. NB. P14 documents are no longer applicable since end of year returns must be filed online. Please refer to the Introduction of this supplement for further information on how to order stationery and which formats are available. The documents are printed in surname order. Please read the associated help documentation for further details. |
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4.3 End of Year Returns |
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4.3.1 Create Online EOY Submission File |
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4.3.2 GovTalk – File by Internet |
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