axis payroll User Guide Supplement January 2024 |
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1. Whats New? |
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1.1 Employer Bulletin December 2023 |
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You are advised to read Employer Bulletin December 2023 which is available from the GOV.UK website |
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1.2 Reduction in the Rate of National Insurance Contributions from 6th January 2024 |
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As announced by the government 22nd November 2023, the rates of employee National Insurance Contributions (NIC) will be cut by 2 percentage points for employees. This cut will take effect from 6th January 2024 and it will cover Class 1 NICs Main Rate. axis payroll has been updated to reflect these new rates and you must install a software update for your axis payroll system before running your payroll for pay dates on or after 6th January 2024.
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The information contained in this Payroll User Guide Supplement applies to axis payroll 2016, axis payroll 2018, axis payroll 2020 and axis payroll 2022 users.
Please note: axis payroll 2016 will not be supported to run the 2023/2024 payroll year end. Please complete an Upgrade Request as soon as possible if you are still running axis payroll 2016.
Your axis payroll software must be updated before you perform your payroll for pay dates on or after 6th January 2024.
It is safe to install the update at any time before this date.
The update must be installed on your axis payroll software server. This will usually be your network server, but a number of axis payroll users run their payrolls on a stand-alone PC.
If you have the axis diplomat accounts package installed on the same server as your payroll, you can schedule a full axis diplomat software update from within axis diplomat for automatic overnight installation. Instructions on scheduling a software update can be found at Scheduling an axis diplomat software update
Alternatively, customers will manually download the update from our website as in previous years.
To manually download the update:
Follow the Installation Procedure detailed below.
Please note that you need only install this update once for all axis payrolls providing that all payrolls reside on the same machine. Where payrolls are 'switched' between 'home' and 'office', then each such machine requires the update.
Ensure that a full backup of the system is taken. Use the 'Copy Data to Full Backup' function to create an archive backup of the payroll data on to removable media. We also strongly recommend that a full backup of the axis programs and data is made.
You should run the installation procedure from the axis payroll server.
- You should be logged onto the axis payroll server. Elevation will be required.
- Ensure that all axis users are out of the system. You can do this by clicking on the System Console/User Status Enquiry button, found on the axis payroll Scheduler toolbar. Then come out of the system yourself
- If installing a downloaded version of the software, the file needs to be on the axis server and so may need to be copied to the server either directly over the network or via a form of removable media if it has been downloaded on another workstation. The executable can then be run to install the update files.
- If installing from removable media, insert the update device into the server. The device should auto-run. If it does not, please call for assistance
- Click on Install/Upgrade axis diplomat (2016, 2018, 2020 or 2022) System.
- Click Upgrade Existing System.
- If you are continuing to use axis payroll 2016, 2018 or 2020 an information screen will appear:
Confirm that you wish to continue- Confirm that you accept the terms of the license agreement:
- Select the drive that contains your axis payroll system. This will normally be the default drive presented:
- The installation procedure will now check that there are still no users in the system, check for sufficient disk space and then ask you to confirm that you wish to update the axis diplomat Software.
- The installation procedure will continue and update the axis payroll software.
- Once the installation has completed, you will receive a ‘Setup Completed Successfully’ message, click ‘OK’ and then ‘Cancel’ out of the menus.
- Finally, whilst you are still logged on to the axis server, you should enter each of your axis payroll systems in turn and perform any updates requested.
- This completes the installation procedure. Once the installation has completed, you will receive a ‘Setup Completed Successfully’ message, click ‘OK’ and then ‘Cancel’ out of the menus.
Calculate Net Pay will check the tax year / pay date and automatically apply the revised Class 1 National Insurance rates from 6th January 2024:
The 'Print Payroll Parameters' function, accessed from the 'Supervisor Functions' menu, may be used to produce a report of the rates applicable to each NI category and band of earnings.