axis payroll User Guide Supplement October 2022 |
||
1. National Insurance Changes Effective 6th November 2022 |
||
|
||
1.1 Reduction in the Rate of National Insurance Contributions from 6th November 2022 |
||
|
As announced by the government 22nd September 2022, the rates of National Insurance Contributions (NIC) will be cut by 1.25 percentage points for employees, employers and the self-employed, effectively reversing the temporary uplift introduced in April 2022 for the rest of the tax year. This cut will take effect from 6 November 2022 and it will cover Class 1 (both employee and employer), Class 1A , Class 1B and Class 4 (self-employed) NICs The introduction of a separate Health and Social Care Levy tax in April 2023 has also been cancelled. axis payroll has been updated to reflect these new rates and you must install a software update for your axis payroll system before running your payroll for pay dates on or after 6th November 2022. Print Payslips has also been modified to remove the NHS, health & social care message for Pay dates on or after 6th November 2022. |
||
2. Information for axis payroll 2016 and axis payroll 2018 users
|
The document below is not the latest version. To see the latest version, please click here. |
The information contained in this Payroll User Guide Supplement applies to axis payroll 2016, axis payroll 2018, axis payroll 2020 and axis payroll 2022 users.
Please note: axis payroll 2016 will not be supported to run the 2022/2023 payroll year end. Please complete an Upgrade Request as soon as possible if you are still running axis payroll 2016.
3. Preparation
|
|
The document below is not the latest version. To see the latest version, please click here. |
3.1 When Do I Install the Update?
Your axis payroll software must be updated before you perform your payroll for pay dates on or after 6th November 2022.
It is safe to install the update at any time before this date.
4. Installing the update
|
|
The document below is not the latest version. To see the latest version, please click here. |
4.1 Where Do I Install The Update?
The update must be installed on your axis payroll software server. This will usually be your network server, but a number of axis payroll users run their payrolls on a stand-alone PC.
4.2 Downloading the axis payroll software update
If you have the axis diplomat accounts package installed on the same server as your payroll, you can schedule a full axis diplomat software update from within axis diplomat for automatic overnight installation. Instructions on scheduling a software update can be found at Scheduling an axis diplomat software update
Alternatively, customers will manually download the update from our website as in previous years.
To manually download the update:
- Ensure you are logged on to your payroll server as an administrator.
- Ensure you are logged into your account at www.axisfirst.co.uk.
- Your software update can be downloaded from https://www.axisfirst.co.uk/payroll-june-2022 then selecting the appropriate download. Ensure that you read the terms and conditions fully before proceeding; an option is provided to print these if required. This area provides full instructions on installing software updates.
4.3 Installing the Update
Follow the Installation Procedure detailed below.
Please note that you need only install this update once for all axis payrolls providing that all payrolls reside on the same machine. Where payrolls are 'switched' between 'home' and 'office', then each such machine requires the update.
4.3.1 Copy Data to Full Backup
Ensure that a full backup of the system is taken. Use the 'Copy Data to Full Backup' function to create an archive backup of the payroll data on to removable media. We also strongly recommend that a full backup of the axis programs and data is made.
4.3.2 Installing the Update
You should run the installation procedure from the axis payroll server.
- You should be logged onto the axis payroll server. Elevation will be required.
- Ensure that all axis users are out of the system. You can do this by clicking on the System Console/User Status Enquiry button, found on the axis payroll Scheduler toolbar. Then come out of the system yourself
- If installing a downloaded version of the software, the file needs to be on the axis server and so may need to be copied to the server either directly over the network or via a form of removable media if it has been downloaded on another workstation. The executable can then be run to install the update files.
- If installing from removable media, insert the update device into the server. The device should auto-run. If it does not, please call for assistance
- Click on Install/Upgrade axis diplomat (2016, 2018, 2020 or 2022) System.
- Click Upgrade Existing System.
- If you are continuing to use axis payroll 2016, 2018 or 2020 an information screen will appear:
Confirm that you wish to continue- Confirm that you accept the terms of the license agreement:
- Select the drive that contains your axis payroll system. This will normally be the default drive presented:
- The installation procedure will now check that there are still no users in the system, check for sufficient disk space and then ask you to confirm that you wish to update the axis diplomat Software.
- The installation procedure will continue and update the axis payroll software.
- Once the installation has completed, you will receive a ‘Setup Completed Successfully’ message, click ‘OK’ and then ‘Cancel’ out of the menus.
- Finally, whilst you are still logged on to the axis server, you should enter each of your axis payroll systems in turn and perform any updates requested.
- This completes the installation procedure. Once the installation has completed, you will receive a ‘Setup Completed Successfully’ message, click ‘OK’ and then ‘Cancel’ out of the menus.
5. Class 1 National Insurance Rates From 6th November 2022
|
|
The document below is not the latest version. To see the latest version, please click here. |
5.1 National Insurance Contribution Rates from 6th November 2022
Calculate Net Pay will check the tax year / pay date and automatically apply the reduced Class 1 National Insurance rates from 6th November 2022:
The 'Print Payroll Parameters' function, accessed from the 'Supervisor Functions' menu, may be used to produce a report of the rates applicable to each NI category and band of earnings.