axis diplomat 2008 Kernel Support Notes

Accounts

Print (or Preview and Save) Sales, Purchase and Nominal Daybooks

Ideally preview the whole daybook to identify transactions entered. This can then be compared with a daybook after the restore to identify transactions lost.

Check the function titled Parameter Report, which will report the last sales/purchase/invoice numbers on the system.

• Supervisor Functions/Amend Company Parameters/Parameter Report

Where �paper copies� of invoices, credit notes, sales orders, purchase orders etc are not available, you may wish to print out /preview and save a set of documents to aid re-entry.

Remember when releasing Sales Orders to either Goods on Account or Invoice, that if documents have already been sent to the customer, it is important that data re-entered is done so in the same sequence. Failure to follow the same sequence may result in generation of invoices with a different document number which will cause confusion when the customer pays or statements are sent out.

Please note that often in a busy setup, the operator will need to continue with current transactions and re-enter �lost� later at a more convenient time. This is often possible if you manually amend the document numbers back to the numbers before the restoration and continue working. You may however experience problems if, for example, you attempt to invoice stock that hasn�t been booked in yet.

Hire Management

Check the Hire Parameters and make a note of the last document numbers.

• Hire Supervisor Functions/Amend Company Parameters/Hire Parameter Maintenance

(Last Hire Number, Last Collection Note Number, Last Contract Number)

Print a Customer Hire Details Report - this report allows customer to be selected by Hire Number, Hire Date, Collection Number and Collection Date. A second report can be produced after the restoration to compare data entry.

Check the account �Sales Invoice Number� (see above). It is important that invoices are produced in the same sequence, so off hires must be done in the same order.

Please note that often in a busy setup, the operator will need to continue with current transactions and re-enter �lost� later at a more convenient time. This is often possible if you manually amend the document numbers back to the numbers before the restoration and continue working. You may however experience problems if you attempt to hire an item which hasn�t been collected for example.

Payroll

Print a Payroll Adjustment List - This will give full details of the pay/deduction data entered.

Print a Gross Pay Report & Net Pay Report

Check the Period Number for all active frequencies (Weekly, Monthly, Four-weekly)

Depending on when the system became corrupt, the above reports may help to confirm that all data has been correctly re-entered.

Unfortunately, apart from printing employee details for all employees, there is not easy way to determine any �employee file maintenance� type actions. However most operators will have a �Payroll Input File� that is kept until the payroll run is complete.

Please be aware that when restoring a multiple frequency payroll (ie Weekly and Monthly both run on a single set of data) extra care must be taken.

Remember that if you restore back to a previous �week� any data entry on the monthly employees will also be lost.