axis payroll User Guide Supplement March 2019

4. Preparation

4.1 When Do I Install the Update?

Unless you need to process Disguised Remuneration Loan Charges for 5th April 2019, you do not need to install this update until you have completed the final period of the year, however it is safe to install the update at any time.
 

4.2 Dates Of Birth

In order to allocate employees to the correct NI category, you must ensure that you hold the correct date of birth against each active employee record.
 

4.3 Employee Addresses

In order for HMRC to apply Scottish Rate of Income Tax and Welsh Rate of Income Tax correctly, it is important that employee addresses are kept up to date.
 

4.4 Employer Bulletin

You are advised to read the February 2019 Issue of the Employer Bulletin which is available for download from the GOV.UK website.
 

4.5 Year End Stationery

Ensure you have ordered the required year end stationery.

Supplies are available free of charge from HM Revenue & Customs - please refer to the Employer Orderline 

The available P60 stationery formats are:

  • P60 (Single Sheet) - for Inkjet or Laser printers 
  • P60 (Continuous) - for Dot Matrix printers

NOTE. Since new copies of the stationery are issued every tax year, you should only order sufficient quantities to cover this year.
 

4.6 P45 Stationery

P45 forms for leavers are unchanged.

Supplies are available free of charge from HM Revenue & Customs Employer Orderline

The supported formats are:

  • P45 (Laser Sheet)
  • P45 (Continuous)
 

4.7 Week 53 / Week 1

The 2018 / 2019 tax year includes a Week 53 for weekly payrolls with a Friday Pay Date, i.e. Friday 5th April 2019.

For weekly payrolls with a Wednesday Pay Date, 3rd April will be Week 52, 10th April is Week 1 of the new tax year.

For weekly payrolls with a Thursday Pay Date, 4th April will be Week 52, 11th April is Week 1 of the new tax year.   

Twoweekly and Fourweekly payrolls will have a Period 27 (Week 54) / Period 14 (Week 56) if a Pay Date falls on Friday 5th April.