Digital Archiving
To remain competitive today, companies are looking at ways to simplify how they do business. This simplification is essential to reducing costs, increasing responsiveness and improving decision making.
On top of this, legislation, compliance and regulatory standards are pushing more and more towards sharing and management of knowledge within an organisation, driving the need for effective electronic document retrieval and storage.
Axis First can work with you to help understand your current business processes and identify ways in which digital archiving technologies can streamline these processes. Our experienced team can explain the differences between implementing a digital archive opposed to a document management solution and show how and why this will benefit your organisation.
What is a digital archive?
A digital archive is a central repository where paper documents are scanned and stored electronically. These documents tend not to be everyday documents but invoices, delivery notes, statements, contracts which would be referenced periodically. Using simple search tools, the content can be searched in order to retrieve the respective document from the archive.
If you think of the digital archive as a filing cabinet with dividers, it is a simple mass storage system that can house hundreds of documents. Instead of manually opening the drawers and looking for the right section, you simple use your PC to find the invoice number, item that was delivered, amount in question or customers purchase order number by entering this information into the search box on screen.
Whether you have a Hewlett Packard multi-functional device or a Xerox multi-functional device; Axis First have solutions that can enable you to reduce your paper storage, reduce retrieval time and help you increase your efficiency.
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