AXIS Diplomat 2006 Payroll Additional Options

Payroll/Nominal Link

This is an additional option that can be added to the AXIS Diplomat 2006 Payroll module. It will allow the Payroll to generate journals that can be automatically taken across to the Nominal Ledger of your AXIS Accounts System.

This function provides great flexibility in the way in which journals are entered into the Nominal Ledger and greatly enhances the power of the AXIS Diplomat 2006 Payroll.

AXIS Diplomat Parameters

Additional parameters are set up within the AXIS Payroll Parameter file, indicating the appropriate Nominal Ledger Account for the following:-

N.I. (expense)	Profit/Loss Account which is to record the cost of employer's N.I. Contributions.
Payroll Control	Balance Sheet (liability)Account.
Bank Account	Balance Sheet from which employee payments are to be made.
PAYE/NI Liability	Balance sheet (liability) Account which is to record the total PAYE and NI due for payment to the Inland Revenue.
Pay Code A/C	Components of Gross Earnings will normally be assigned to a Profit and Loss expense account ie. wages.
Deduction Code A/C	Components of Gross Earnings will normally be assigned to a Profit and Loss expense account, ie. Wages. Other deductions may be Profit and Loss revenue accounts or Balance Sheet (liability) accounts.
Pension (expense)	Profit/Loss Account which is to record the cost of employer's Pension Contributions.
Pension Liability	Balance Sheet (liability) Account which is to record the total Pension Contributions due to the scheme.

The user also has the option to produce a single credit journal to the nominal bank account for the total net wages/salaries, for example payment by BACS, or to create separate credit journals for each of the employees, for example payment by cheque.

Export Nominal Journals

Having set up the additional parameters within the AXIS Payroll Parameter file, this extra function `Export Nominal Journals' can be run as part of the Payroll function. This will produce a standard file containing the information required for the subsequent creation of daybook journals.

Import Nominal Journals

Having exported the journal details from the Payroll, the user only needs to run the function `Import Nominal Journals'. This function allows the transfer of the various journals into the daybook file, these can then be posted in the normal manner.

With this direct link between your Payroll and Nominal Ledger you will eliminate the need to make manual Nominal Ledger Journals. This greatly reduces the time spent on the Payroll, as well as excluding a possible source of human error.

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