AXIS Diplomat 2006 Modules

The AXIS Diplomat 2006 range covers the full spectrum of business requirements, for businesses ranging from manufacturers, wholesalers, and retailers to hire, import/export and service providers.

The product range consists of a number of modules, some of which are designed to add functionality to other modules, some of which can operate on their own.

The complete list of modules is as follows:

Accounts
Bill of Materials
Campaign Management
Document Faxing
eBusiness
e-Mail Archive Interface
Electronic Payments
Foreign Currency
Goods on Account
Hand Held Stock Control
Hire Management
Intra EC Trade Statistics (Intrastat)
Job Costing
Material Requirements Planning (MRP)
Multi-Location Stock
Payroll
Point of Sale
Postcode Address Retrieval
Purchase Order Processing
Purchase Requirements
Real-Time Payment Card Processing
Sales Order Processing
Service Contract Maintenance
Stock Transaction Traceability
Telephone Preference Service/Fax Preference Service Checking
Telephony Interface
Test Scheduling and History Recording
Workshop Job Management

Accounts

The Accounts module includes, not only the Sales, Purchase and Nominal Ledgers, but also a fully-featured Stock Ledger, Cash Book, Invoicing module and a powerful Contact Management (CRM) system.

Bill of Materials

The Bill of Materials module allows you to specify the components and sub-assemblies required to build the items that you manufacture.

Requires the Accounts module.

Campaign Management

This module is designed for companies with intensive telesales operations, for both specific targeted marketing campaigns and for repeat (regular) order-taking calls.

Requires the Accounts module.

Document Faxing

Document Faxing integrates with the Equisys Zetafax API to allow mass-faxing of Sales Ledger Statements and Purchase Ledger Remittance Advices.

Requires the Accounts module and recommended for users of the Electronic Payments module.

eBusiness

The eBusiness module provides full integration between the AXIS Diplomat 2006 system and an AXIS VMerchant eCommerce web site. It allows the AXIS VMerchant catalogue to be controlled from the AXIS Diplomat Stock Ledger, Trade Pricing information and secure login details from the AXIS Diplomat Sales Ledger and for orders placed on the web site to be imported directly into AXIS Diplomat.

Requires the Accounts and Sales Order Processing modules.

e-Mail Archive Interface

The e-Mail Archive Interface module extends Axis Diplomat's already powerful customer relationship management facilities by providing easy-to-use access to your organisation's email archives directly from within Axis Diplomat customer and supplier enquiry functions.

Electronic Payments

The Electronic Payments module allows you to create payment files for BACS and for electronic banking systems from a number of banks, including Lloyds, Barclays, Nat West and HSBC.

Requires the Accounts and/or Payroll modules.

Foreign Currency

The Foreign Currency module allows you to create multiple Sales and Purchase Ledgers, each with their own currency. It allows, for example, customers to be invoiced in currencies other than Sterling, and automatically manages exchange variance (the difference between the Sterling value of the invoice raised and the Sterling value of the payment received due to exchange rate fluctuations).

Requires the Accounts module.

Goods on Account

For businesses that wish to produce one consolidated invoice covering a number of shipments, or simply wish to defer invoicing until some point after the despatch of goods, the Goods on Account module is available. As goods are dispatched, Goods on Account bookings are created instead of invoices and a separate operation is carried out at a later stage to raise invoices from Goods on Account bookings.

Requires the Accounts module (Sales Order Processing module also recommended).

Hand Held Stock Control

Using wireless hand-held PDA units with built-in bar code scanners, this module provides a range of stock control facilities for the large, busy warehouse.

Requires the Accounts modules.

Hire Management

The Hire Management module is not only suitable for Plant and Tool Hire companies but almost any company regularly involved in the hire of equipment, such as Audio Visual Hire, Catering Equipment Hire and Leisure Hire.

Requires the Accounts module.

Intra EC Trade Statistics (Intrastat)

The Accounts module provides facilities as standard to handle EC customers and the requirements of the basic EC Sales List. For companies with more extensive trading with EC countries, who need to complete Intrastat returns, the Intra EC Trade Statistics module is available.

Requires the Accounts module.

Job Costing

The Job Costing module provides facilities for recording costs against jobs, monitoring progress, budget control and work-in-progress valuation. It can be operated independently or integrated with the Accounts and/or Sales and Purchase Order Processing modules.

Material Requirements Planning (MRP)

The MRP module takes information from the Stock, Bill of Materials and Sales Order Processing modules to identify materials required for the manufacturing processes required to meet current requirements. It identifies shortages and generates suggested purchasing lists.

Requires the Accounts, Bill of Materials, Sales Order Processing and Purchase Order Processing modules. Purchase Requirements module also recommended.

Multi-Location Stock

For businesses with a number of physically separate stock locations (for example, different warehouses) or with different logical stock locations (such as quarantine, returns, etc), the Multi Location Stock module allows stock quantities and allocations to be made against specific locations, and for stock control parameters, such as Bin Location, Minimum Stock, Re-Order Levels, etc to be maintained separately for each location.

Requires the Accounts module.

Payroll

The AXIS Diplomat Payroll module can be run stand-alone or integrated with the Nominal Ledger of the Accounts module. It allows Weekly, Four Weekly or Monthly payments to up to 1000 employees and up to sixty different types of payments and deductions can be specified.

Point of Sale

The Point of Sale module can be used with or without specialised point of sale hardware and incorporates a fast and easy-to-use point of sale invoicing routine, which can be optimised for use on bar-code enabled systems.

Requires the Accounts module.

Postcode Address Retrieval

Avoid the manual entering of addresses into the system by letting the system look up the address based on the postcode. This module uses an online database so it is always as up-to-date as possible. The same functionality can be built in to the checkout process of an AXIS VMerchant-based web site.

Requires the Accounts module.

Purchase Order Processing

The Purchase Order Processing module allows you to manage the purchasing process from the creation of the Purchase Order through to Goods Received and Purchase Invoice Booking. It also includes facilities for managing the return of goods to supplier, whether for replacement or credit.

Requires the Accounts module.

Purchase Requirements

The Purchase Requirements module is able to produce a suggested purchasing list (or "shopping list") based on stock below minimum, stock forecasts (for systems with the Stock Forecasting option) or MRP shortages (for systems with the MRP module). The purchaser is provided with a simple easy-to-use mechanism for reviewing and updating that requirements list (by amending items, quantities and/or suppliers) and, when happy, is able to create all of the associated purchase orders in a single operations.

Requires the Purchase Order Processing module.

Real-Time Payment Card Processing

This module allows you to process Credit Card and Debit Card payments from your desktop, within Sales Order Processing. Credit Card and Debit Cards are processed in real-time using the payment service provider Protx via a secure Internet connection. You can sign up for a Protx account via our Protx Support Area.

Requires the Sales Order Processing module.

Sales Order Processing

The Sales Order Processing module provides the mechanisms for managing both quotations and sales orders right through to invoice production. Sales Orders increase allocations against stock items, giving a more accurate, up-to-the-minute picture of stock availability, as well as providing all of the required sales documentation (such as packing notes, order acknowledgements and proformas).

Requires the Accounts module.

Service Contract Maintenance

For businesses that require the ability to manage the billing and tracking of contracts, the Service Contract Maintenance module is available. Service Contracts are clearly identified within the Customer Account Enquiry function, allowing quick and easy checks on the current status of a customer contract.

Requires the Accounts module.

Stock Transaction Traceability

For businesses with a need to track stock items (or selected stock items) by either Serial Number or by Batch, the Stock Transaction Traceability module is ideal. All issues of tracked items are by selecting the appropriate batch(s) or serial number(s), allowing complete tracking of the movements of such stock items.

Requires the Accounts module.

Telephone Preference Service / Fax Preference Service Checking

This module allows you to interface to an online database of TPS/FPS numbers. It is recommended for anyone that is carrying out telemarketing or fax marketing campaigns to prospective customers as well as account customers. Remember that failure to comply with the TPS/FPS regulations can result in a £5000 fine!

Requires the Accounts module.

Telephony Interface

Do you want to know who's calling before you answer? Would you like customer and supplier information brought up on your screen the instant you answer a call? Would you like to have the system dial a customer or supplier contact for you? The VoIP Telephony interface provides these facilities and more by offering close integration between AXIS Diplomat and Avaya IP Office telephony systems.

Requires the Accounts module.

Test Scheduling and History Recording

This module covers the recording of test schedules as well as maintaining an on-going history of the previous test results for each capital item. Using this module to automate the majority of the administrative overhead of recording and scheduling tests will inevitably lead to a reduction in the amount of paperwork involved in this area, with the resulting benefits of increased productivity and efficiency.

Requires the Hire Management module.

Workshop Job Management

The Workshop Job Management is designed to provide a simple method of booking, controlling and invoicing workshop jobs and repairs, without implementing a full Job Costing system.

Requires the Accounts module.